Digitalising Commercial Processes with WebContractor
In 2018, Eurovia Contracting introduced WebContractor to manage some of their most important commercial processes.
Looking to digitise ways of working and remove a layer of time-consuming admin tasks for the team, the platform offered a simple and fail-safe method for managing subcontractor requests for payment. Freeing up Quantity Surveyor time for higher value tasks, implementing WebContractor allowed the same team of staff to manage twice as many subcontract certificates, per month.
A Tier 1 contractor, Eurovia Contracting work primarily for local and national government organisations, delivering highway, urban realm and structure schemes up to £30m across England.
With Eurovia Contracting’s ethos to always be the local provider – the business has a reputation to uphold with the local companies and communities it serves. Burning time and money processing applications for subcontractor payments, the company wanted to introduce a new, digital system that would modernise the way they work.
Solution: Introducing WebContractor
From the outset, the Eurovia Contracting team picked up WebContractor with ease and reaped instant benefits. The online solution introduced a transparent, end-to-end management process, which cut admin and enabled the team to spend saved time on much more value-adding tasks.
Taking away the stress, risk and potential complications of manually dealing with applications for payment, WebContractor allows subcontractors to easily upload their applications to a platform where the Eurovia Contracting team have complete visibility of the entire process.
Alongside daily emails and reminders to update you on the status of payment applications, WebContractor offers a central Dashboard and complete reporting tools, allowing Eurovia Contracting’s central finance team to see the exact position with liabilities across the business.
Philip added: “Without WebContractor, payment applications from subcontractors can be a really long, stressful task for our highly qualified team of quantity surveyors who have a lot of other things on their plate. Since implementation, the team have found this way of working a lot smoother, putting their time to better use rather than chasing payments and updates, constantly burning hours on unnecessary admin tasks. Overall, it’s made our business much more cost effective.”
Eurovia Contracting Area Project Surveyor, Verity Pointon, comments: “It really is so handy, you can access information such as PO numbers, or even look back at previous orders that have been raised by a certain subcontractor. Orders and increases are kept on top of, nothing can get lost like it often can in emails, I am extremely happy with the system.”
The training required is minimal, but the team at Eurovia Contracting and Open ECX dedicate time to getting new subcontractors on-board, ensuring they’re familiar with the platform ahead of it going live. With only positive feedback from all users so far, Eurovia Contracting’s simple process has worked smoothly, allowing the team to step up digitally and enhance their working model.