Invoicing that runs itself

No more chasing errors and re-keying data. We extract every invoice line accurately, so nothing slips through and your suppliers get paid faster.
Book a demo
Trusted by 17,000+ businesses worldwide

How automated invoicing works

From inbox to ERP in seconds.
1
The invoice lands
However it shows up: EDI,  email, PDF, portal, XML or scanned paper. There's no extra work for your suppliers.
2
We do the boring bit
We identify and capture every line with 100% accuracy, whatever the volume or format. Nothing for your team to key in by hand.
3
We check the numbers
We match invoices against POs and GRNs automatically, applying your business rules. Clean invoices fly straight through.
4
And you're done
We post matched invoices to your ERP in real time and flag exceptions for your team. That's it.

Invoicing, the way it's meant to feel

Calm, accurate, and well away from your inbox.
Data you can really trust
Every figure, every line, captured right the first time. Your ERP is only as good as what goes into it, and we make sure that's always right.
Blink and you miss it
What used to take your AP team days now takes seconds. More time for the work that actually needs a person.
No more time-consuming supplier calls
Faster processing means fewer delays. Hit your payment terms, keep suppliers happy, and meet the Fair Payment Code without lifting a finger.
Loves your existing ERP
We plug straight into what you've already got, and make it work harder. Set up in weeks, not months.

We know invoicing, whatever your industry

Accurate, on time, and always in the good books.
Construction
Building Materials
Engineering
Food & Beverage
Manufacturing
Medical & Pharmaceuticals

Construction

We've spent years elbow-deep in construction supply chains, where we're already connected to more than 15,000 businesses. Late invoices don't just annoy your AP team, they ripple onwards through the supplier network. We turn a stack of paper into clean, matched data in minutes, so Fair Payment stays a promise you can actually keep.
Invoice processing time
<1 min
Staff workload cut
50%
Construction firms
‍
15,000+
See the industry page

Building Materials

Merchants don't need another system fighting their ERP, they need orders and invoices that turn up right the first time. We love your existing ERP, whether it's SAP, NetSuite, Bistrack or Business Central, so there's no disruption and no lengthy integration project. Just paperwork that moves as fast as the yard does, and a team that's free to talk to suppliers.
Yearly transactions
300k+
Invoice turnaround
Real time
Real-time processing
98%
See the industry page

Engineering

Multi-project, multi-site. Engineering invoices arrive loaded with retentions, variations and enough line items to break a spreadsheet. We capture every line at 100% accuracy, so project costs stay honest and every moving part stays in sync, whether you're using COINS, IFS or another ERP.
Daily staff time savings
6 hrs
Time saved per 1,000 invoices
16 hrs
Query turnaround
‍
<24 hrs
See the industry page

Food & Beverage

Perishables don't pause for paperwork. Food and beverage suppliers send statements however it suits them, whether that's PDFs, scans or EDI feeds. We process every line at 100% accuracy, however long the invoice runs, with no extra charge for going long, so your stock keeps moving and the paperwork keeps pace.
Daily invoices processed
8.5k+
Line items in an invoice
700k+
AP contacts managed
‍
4k+
See the industry page

Manufacturing

Not every order plays nicely with a web shop or EDI feed. Some just land as a PDF in someone's inbox, running up to 150 order lines deep, and someone has to key it into the ERP by hand. That used to mean days of manual entry and a week's wait for a confirmation, now it's minutes, running as smoothly as the production line it's feeding. Your customers won't even notice the difference, except how fast their orders turn up.
Countries live, and counting
20
Order lines per transaction
~150+
Order confirmation time
Minutes
See the industry page

Medical & Pharmaceuticals

Healthcare orders don't come in neat, round numbers. Multiple SKUs, sterile packs, compliance paperwork, and every line has to match exactly, because in this sector, close enough has never been good enough. We accurately automate ordering and invoicing across thousands of locations, with a full audit trail behind every transaction, so your team keeps pace with the volume without carrying the risk.
Reconciliation time
50% less
Order process time
Seconds
Staff workload cut
50%
See the industry page

Built to remove the manual work from invoicing

Automated where you want speed, in your control where you don't.

Line level detail capture

We extract every line from every invoice accurately. No manual keying, no missed figures, no chasing suppliers for data they already sent.

We fill in the gaps

We enrich inbound invoice data automatically, so it's exactly what your ERP needs. What arrives incomplete leaves ready to post.

Configurable business rules

You set the rules that catch invoice issues before they reach your ERP. Duplicate flags, value tolerances, missing PO references. Your controls, your way.

Automated 3-way matching

We match every invoice against the purchase order and goods received note, automatically. Clean invoices go straight through. Mismatches get flagged, not posted.

Flexible approval workflow

You build the approval hierarchy that reflects how your business actually works. Route by value, supplier, cost centre or department. No one-size-fits-all.

PO & non-PO invoice support

We handle every invoice scenario your business runs: matched POs, unmatched invoices, recurring payments, credits. Nothing falls through the gaps.

Multi-format input support

PDF, EDI, XML, CSV, scanned paper, supplier portal: we deal with them all, no extra work for your suppliers.

Sound familiar?

Here's what AP teams tell us, over and over again.
The invoice pile never shrinks
Hundreds of invoices arriving every week, each one needing someone to open, check, key in and approve it. The volume doesn't pause, even when your team's already stretched.
Errors that only show up later
Wrong PO numbers, missing line details, duplicate invoices. Too often, the first sign something's wrong is a supplier calling to chase payment.
Payment deadlines slipping
When invoice processing takes days instead of minutes, paying on time gets harder to guarantee. One late payment is an awkward call. A pattern of them is a Fair Payment Code problem.

Meet EVA, the newest member of your AP team

EVA doesn't need a desk, doesn't take holidays, and never once asks where the stapler's gone.

EVA handles the routine, so your team's free to handle everything that actually needs a human.

Even at 5pm on a Friday, when a supplier's chasing payment status and everyone else has gone home, EVA's already on it, pulling the live invoice data and answering the query.

Your people get to spend their time on the decisions that actually need a person. EVA takes care of the rest, all day, every day, without ever needing a coffee break.

Book a demo
All case studies

Here's what our customers say...

From 2 weeks to a day
"It now takes a single day to process transactions, which is really incredible for us considering we were previously waiting two weeks."
Kelly Fletcher, Accounts Payable Manager, SIG
Read story
60 days saved
"In the last year, we've processed over 60,000 invoices. Our partnership with Open ECX has allowed us to process 20,000 of those electronically in our first year, saving 60 days of manual input from one person."
Richard McDermott, Assistant Accountant, Farrans
Read story
eliminate non-value add work
"We've been able to eliminate what was a non-value added and time-consuming task for our finance department. This has enabled us to redeploy the new-found capacity to manage our growing sales workload rather than make any headcount reduction."
Sam Tillin, Systems Administrator, CP Hart
Read story

Loves your existing ERP.
Set up in weeks, not months.

Don't see yours? Talk to us
See what your team could do without the manual work
We'll show you how it works with your volumes, your formats and your ERP.
Book a demo
Cloister House Riverside
New Bailey Street
Salford
M3 5FS
United Kingdom

0161 543 5300
Products
InvoicingOrderingStatement Reconciliation
Industries
ConstructionBuilding MaterialsEngineeringFood & BeverageManufacturing, Logistics
& Supply ChainMedical and Pharmaceuticals
Resources
BlogCase Studies
Company
PartnersAbout UsContact Us
© Open ECX Ltd. All Rights Reserved.
PrivacyAcceptable UseCookiesAnti-bribery