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Accelerating Invoicing Processing for Food and Beverage Operations

Our automated Invoicing solution delivers the speed and accuracy essential for perishable goods operations, enabling you to process high invoicing volumes seamlessly whilst simplifying supplier communication and maintaining consistency across supply chains.

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Supporting High Volumes
Maintain Supplier Relationships
Scale Operations
Open ECX_ROI

Supporting High Volumes of Invoices

High invoice volumes from multiple suppliers are a common challenge in the Food & Beverage industry, with varying formats, data requirements, and processing rules adding further complexity. Open ECX addresses this with a bespoke solution designed for high-volume environments, smoothing operations as demand grows.

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Maintain Supplier Relationships with Confidence

By simplifying invoice onboarding and creating a scalable foundation for high-volume processing, Open ECX enables organisations to manage supplier invoicing efficiently without requiring any changes from suppliers. This ensures teams can maintain smooth, reliable interactions and support growth while keeping supplier relationships strong. 

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Scale Operations Without Increasing Headcount

Open ECX enables organisations to scale effortlessly, supporting adaptable workflows that handle increased demand without the need to add headcount. By streamlining operations and efficiently managing high-volume supplier invoicing, it helps teams strengthen supplier relationships whilst increasing employee retention.

Why Choose Open ECX?

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Flexible, Scalable Technology 

Open ECX’s cloud-based platform is built to handle the unique demands of Food & Beverage operations, from seasonal peaks to rapid business expansion. It adapts seamlessly to changing invoice volumes and complex workflows, ensuring your teams can maintain efficiency without adding headcount.

End-to-End Visibility Across the P2P Process

Track and manage every invoice with real-time updates and detailed reporting. Your finance, procurement, and operations teams gain clear insights, enabling faster problem resolution, better compliance, and more informed decision-making across all locations.

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Get your System Up and Running Within Weeks

Increase time to value with fast, hassle-free onboarding. Our experienced onboarding team works closely with your team, ensuring a smooth implementation, minimising disruption and getting your system up and running within weeks. 

Built for Growth and Adaptability

The platform is designed to scale with your business, supporting high-volume processing, multiple sites, and complex workflows. By automating validation, enrichment, and routing, Open ECX provides a reliable, future-ready solution that helps Food & Beverage organisations stay agile, maintain strong supplier relationships, and focus on growth.

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Explore our Solutions:  

Open ECX_Statement Reconciliation - With Grad

Statement Reconciliation:

Compare supplier statements against your internal Accounts Payable records to ensure all invoices have been received, recorded, and paid correctly. It helps identify discrepancies such as missing invoices, duplicate payments, or unmatched transactions, allowing finance teams to proactively resolve issues before impacting cash flow, ultimately improving financial accuracy and strengthening supplier trust.

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Open ECX_Ordering - With Grad

Ordering:

Streamline your order-to-cash processes with Open ECX’s automated Ordering solution. Eliminate manual order entry, reduce processing times, and improve accuracy across customer orders. By integrating seamlessly with your sales order processing systems, our Ordering solution complements your Invoicing automation, creating a complete digital ecosystem that improves operational efficiency across both payables and receivables.

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Integrations

Open ECX seamlessly integrates with your existing ERP systems, ensuring rapid deployment, facilitating a smooth transition for you, your suppliers, and customers, whilst driving high adoption rates. With a growing industry presence, we have a proven integration into the technologies of leading providers such as Klipboard, Intact, Business Central, SAP, NetSuite and Bistrack. 

 

Resources

Open ECX Heralds Move to New HQ as a Key Milestone in its Growth Strategy

Open ECX Heralds Move to New HQ as a Key Milestone in its Growth Strategy

Business software provider Open ECX has moved tobigger headquarters to support further expansion,...
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Open ECX Strengthens Global Capabilities with PEPPOL Access Point Certification

Open ECX Strengthens Global Capabilities with PEPPOL Access Point Certification

Open ECX is pleased to announce it’s now PEPPOL certified. Customers now have the ability to...
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Open ECX recognised as Klipboard Gold Partner

Open ECX recognised as Klipboard Gold Partner

Open ECX is recognised as a Klipboard Gold Partner, further strengthening its global offering.
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Duty to Report: Insights from the Department for Business & Trade

Duty to Report: Insights from the Department for Business & Trade

At our Customer Summit, we were joined byAndré Fannell, Prompt Payment Officer, from the...
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Open ECX Partners with Cleo

Open ECX Partners with Cleo

Open ECX Partners with Cleo to Deliver Seamless, Intelligent Automation of P2P and O2C Processes to...
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Are you ready to transform your P2P processes?

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Tell us about your operations and supplier volumes, and one of our experts will show you how Open ECX reduces errors, strengthens cash flow, and maintains SLA compliance across high-volume invoice processing.

Frequently Asked Questions

What are the key benefits for food and beverage businesses?

Key benefits include 100% data entry accuracy, reduced operational costs through automation, improved supplier satisfaction, scalability for volume fluctuations, and seamless integration with existing systems – all contributing to improved profitability and competitive advantage.

 

How does Open ECX handle high invoice volumes?

Open ECX is built for high-volume environments. It captures and processes invoices automatically, applying validation and enrichment at scale so teams can manage large volumes quickly and consistently without increasing headcount.

 

Can the platform manage seasonal invoice spikes?

Yes. Our cloud-based platform scales effortlessly to handle seasonal peaks, promotions, and business growth, maintaining performance and speed regardless of volume.

How does Open ECX manage invoices from multiple suppliers and formats?

Invoices are accepted in all common formats, including PDF, email, EDI, and XML. Open ECX standardises and validates invoice data automatically, removing manual effort and reducing errors.

Do suppliers need to change how they submit invoices?

No. Suppliers continue using their preferred submission methods. This frictionless approach ensures high adoption, fewer disputes, and stronger supplier relationships.


Can Open ECX integrate with our existing finance systems?

Yes. Open ECX integrates seamlessly with leading ERP platforms including SAP, Oracle, and Microsoft Dynamics, enabling rapid deployment with minimal disruption.

How does Open ECX support accuracy and compliance?

Automated validation and a full audit trail ensure invoices are processed accurately and consistently, supporting compliance while reducing the risk of duplicate or incorrect payments.


What reporting and visibility does the solution provide?

Real-time dashboards and reporting provide full visibility into invoice status, performance, and exceptions, enabling better decision-making and continuous optimisation