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Automate Invoice Processing to Transform P2P Processes

Manual invoice processing creates risk for engineering finance teams, driving high error rates, delayed approvals, poor cash flow forecasting, and missed payment SLAs. As supplier volumes and project complexity increase, manual processes are unable to keep up with business growth. Open ECX automates the P2P process, with guaranteed 100% data accuracy.

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Maintain Accurate Project Cost Tracking
Handle Multiple Projects
Strengthen Supplier Relationships
Open ECX_Accuracy

Maintain Accurate Project Cost Tracking

Engineering invoices often span multiple projects, cost centres, phases, and work packages. Open ECX captures and validates invoice data with 100% accuracy, ensuring costs are allocated correctly at line level.

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Scale Invoice Volume Without Increasing Headcount

As projects grow and supplier bases expand, invoice volumes rise rapidly. Open ECX scales effortlessly to handle high volumes while maintaining processing SLAs. By automating validation, routing, and exception handling, finance teams can support growth without adding AP resource.

Improve customer relationships

Strengthen Cash Flow and Meet Payment SLAS

Open ECX accelerates approval cycles and improves payment predictability, encouraging faster, more consistent processing. This strengthens cash flow forecasting and reduces supplier disputes across critical project partners.

Why Choose Open ECX?

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Supporting Engineering Project Operations

We understand the financial challenges of engineering organisations from high invoice volumes and complex line items to multi-project, multi-entity structures. Open ECX is built to handle this complexity while maintaining control, consistency, and compliance across all projects.

Built for Engineering and Construction

With over 12 years of experience in construction and engineering, Open ECX understands your sector’s unique challenges from complex multi-line invoices with retention and variations to specialist subcontractor billing across multiple projects. Our solution integrates seamlessly with COINS, IFS, and other engineering systems, fitting effortlessly into your existing workflows.

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Get Your System Up and Running Within Weeks

Eliminate time-consuming manual invoice entry and reduce delays in processing with automated Invoicing. With 100% data accuracy from the start, invoices are processed quickly and reliably, giving more time to concentrate on revenue-generating tasks.

 

No Changes Required for Suppliers

Suppliers and subcontractors continue submitting invoices using their existing methods and formats. Open ECX adapts to them, ensuring high adoption rates while finance teams benefit from automation, accuracy, and control without supplier friction.

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Explore our Solutions:  

Open ECX_Ordering - With Grad

Ordering:

Streamline your order-to-cash processes with Open ECX’s automated Ordering solution. Eliminate manual order entry, reduce processing times, and improve accuracy across customer orders. By integrating seamlessly with your sales order processing systems, our Ordering solution complements your Invoicing automation, creating a complete digital ecosystem that improves operational efficiency across both payables and receivables.

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Statement Reconciliation:

Compare supplier statements against your internal Accounts Payable records to ensure all invoices have been received, recorded, and paid correctly. It helps identify discrepancies such as missing invoices, duplicate payments, or unmatched transactions, allowing finance teams to proactively resolve issues before impacting cash flow, ultimately improving financial accuracy and strengthening supplier trust.

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Integrations

Open ECX seamlessly integrates with your existing ERP systems, ensuring rapid deployment, facilitating a smooth transition for you, your suppliers, and customers, whilst driving high adoption rates. With a growing industry presence, we have a proven integration into the technologies of leading providers such as COINS, IFS. Klipboard, Intact, Business Central and SAP.

Don't Just Take Our Word For It

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Our customer case studies provide a window into the real-world successes achieved through partnerships with Open ECX. From significant cost savings and efficiency improvements to strategic supplier relationships and streamlined operations, these case studies showcase the transformative effect our solutions have on businesses just like yours.

 

Resources

Open ECX Heralds Move to New HQ as a Key Milestone in its Growth Strategy

Open ECX Heralds Move to New HQ as a Key Milestone in its Growth Strategy

Business software provider Open ECX has moved tobigger headquarters to support further expansion,...
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Open ECX Strengthens Global Capabilities with PEPPOL Access Point Certification

Open ECX Strengthens Global Capabilities with PEPPOL Access Point Certification

Open ECX is pleased to announce it’s now PEPPOL certified. Customers now have the ability to...
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Open ECX recognised as Klipboard Gold Partner

Open ECX recognised as Klipboard Gold Partner

Open ECX is recognised as a Klipboard Gold Partner, further strengthening its global offering.
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Duty to Report: Insights from the Department for Business & Trade

Duty to Report: Insights from the Department for Business & Trade

At our Customer Summit, we were joined byAndré Fannell, Prompt Payment Officer, from the...
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Open ECX Partners with Cleo

Open ECX Partners with Cleo

Open ECX Partners with Cleo to Deliver Seamless, Intelligent Automation of P2P and O2C Processes to...
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Are you ready to transform your P2P processes?

Get in touch

Tell us about your engineering operations and finance challenges, and one of our experts will arrange a personalised demonstration showing how Open ECX can streamline invoicing, improve project cost control, and strengthen cash flow across your projects.

Frequently Asked Questions

What are the key benefits for engineering organisations?

Key benefits include 100% data accuracy, accurate project cost allocation, lower processing costs, scalable invoice handling across multiple projects, seamless ERP integration, and support for Prompt Payment commitments.

How does Open ECX handle complex project-based invoices?

Our technology captures all invoice line items with 100% accuracy, including project codes and cost centres. Automated three-way matching validates invoices against POs and delivery records to ensure correct cost allocation and accurate project reporting.

Can the solution handle invoices across multiple projects and sites?

Yes. Open ECX handles multiple projects, sites, and regions, automatically routing invoices and allocating costs while providing consolidated visibility across your organisation.

How does Open ECX support Prompt Payment practices?

Open ECX processes 98% of invoices in under 2.5 minutes, giving real-time visibility to help finance teams meet payment deadlines, support Prompt Payment commitments, and strengthen supplier relationships.

Does the solution integrate with engineering ERP and project management systems?

Yes. Open ECX integrates seamlessly with ERP and project management systems like COINS, IFS, Oracle, Microsoft Dynamics, and SAP, ensuring smooth data flow without disrupting existing financial processes.

 

How does automated invoice processing impact supplier relationships?

Subcontractors and suppliers appreciate faster, more predictable payments. Open ECX requires no changes to their invoicing processes, ensuring high adoption rates. Combined with faster processing and improved payment accuracy, this strengthens relationships with critical project partners and supports better collaboration on future projects.

Can Open ECX handle multiple ERP systems?

Absolutely. Many engineering organisations operate multiple ERP systems across different divisions or following acquisitions. Our solution can process and route invoices to the appropriate ERP system based on project, site, or division, maintaining accurate financial data across your entire organisation.

How long does the implementation take?

 Implementation typically takes weeks. Our dedicated supplier onboarding team manages the entire process, working closely with your finance and procurement teams.